How to Foster Healthy and Professional Gift Giving in the Workplace: The Ultimate Guide

By Samantha Di Nardo

Professional People holding Personalized Pen gifts over budget charts

How to Foster Healthy and Professional Gift Giving in the Workplace: The Ultimate Guide

By Samantha Di Nardo

Fostering a healthy and professional culture of gift giving in the workplace is a really admirable goal, especially during the holiday season, and especially during the pandemic. When it's appropriate, co worker gifts can bring the whole office together, and that usually works out for a more effective team.

However, gift giving in the workplace can become toxic if not carefully guided, and employees may start to feel uncomfortable.

So, in this article, I want to talk about what you can do to develop and guide appropriate co worker gifting etiquette.

Every office is different and so too is every corporate gift culture, so I don't want to lay out hard and fast rules. I rather want to consider touchstones of proper etiquette so that no one has to feel uncomfortable with their colleagues or bosses.

I'm going to try and answer the most common questions that people have about gifting among co-workers, and hopefully that will tease out all the relevant conclusions.

Let's jump in.

Is giving co worker gifts a good thing?

But you might be asking yourself whether or not it is ethical to give gifts while doing business.

Yes, it is ethical. But, as with all things, it is ethical within certain bounds. Gifts should not be given with the intent to manipulate, flatter, domineer, or cruelly tease your colleagues. And gifts should almost never be requested (is it really a gift if you demand it?)

As a rule, gift giving is and should never be mandatory.

That said, there are huge benefits to co worker gifts.

The main reason to have a healthy culture of gift giving is to enhance strategic output of work, but you do this by allowing the opportunity for colleagues to show their appreciation for each other on their own.

The exchange of gifts often occurs around the holiday season. Having an office Secret Santa party is one appropriate context for office gift giving, when time is set aside for the exchange and in which every is both giving and receiving equally.

Co worker gifts are also given on other holidays and on the birthdays of employees. Other than at these times, gift giving is at a minimum.

This might be appropriate for most office places. But you can also do things to encourage completely gratuitous and professional giving between special occasions.

Should I give co worker gifts?


Giving gifts to co-workers, colleagues at generally the same rung of the ladder, is the most straightforward form of office gift exchange.

Some of the problems with co-worker gifts happen when the giver is using them to achieve some other outcome than a show of appreciation and a deepening of professional camaraderie (for instance, when a co-worker gives an office gift to win a "favor" in return).

But giving with the intent to procure some particular outcome other than a show of appreciation is not really gift giving at all.

Should I give gifts to employees?

For superiors, managers, and bosses, giving to employees is a great way to show that you care about the value of your team's work and to further encourage its continuation.

Here's a great academic study on manager-employee gift giving that show that the real gifts are not always concrete objects, but attention and listening to complaints and ideas are also perceived as kinds of gifts.

However, you should avoid extravagance, and you shouldn't give too often or to any one employee more than others. This can cause your team to think you've picked favorites in the office, disgruntling others who probably work incredibly hard.

Related Reading:  How Much Should I Spend on Staff Gifts?

Should I give gifts to bosses?

It's totally okay to give a gift to your boss, but the rules for giving gifts to bosses and managers need to be a little more strict.

According to The Spruce writes,

The general rule of thumb is that a boss should never expect a gift from his or her employees for any occasion, but it is still acceptable for the employees to give something. It should not be anything too personal, such as lingerie or something that could possibly embarrass him or her in front of her supervisor. If you're in doubt about a gift you're considering, take the safe route and don't do it.

The need to maintain professionalism is even more important when giving to bosses.

Gifting to your boss should not be intended to carry favor or flatter, and it's good to be even less personal than you might be with your co-workers.

What about a group gift?

The good people over at Spoonful of Comfort recommend buying group gifts for colleagues because:

Teams who pitch in on a group gift to a co-worker or boss share the expense of a high-quality gift. It can build a sense of camaraderie. And it gets away from being too personal.

For example, say that it's the birthday of a co-worker, and the others in your office are all trying to get him/her different gifts. Not everyone knows this co-worker that well, but some do.

Why not get everyone together and let those who know the co-worker best to take the lead on getting one or two gifts that will make them feel really appreciated.

Group co worker gifts can consolidate work, increase the personal impact on the recipient, and also disperse the possibility of a breach in professional boundaries. 

Group gifts also reduce the amount people might spend, saving money for everyone.

However, group gifts can also be a little anxiety-inducing if one person takes complete control and demands that everyone pitches in for the gift.

Be sure to practice proper group gift giving etiquette and allow givers to be more or less involved in the process as they deem appropriate. Let people say no.

How much should be contributed for a group gift? 

Each person should ideally be giving the same amount to the co worker gifts unless otherwise specified. No one should be coerced into giving more or less. And my recommendation for exact price should be that no one should give an amount more than their own hourly wage.

How to Foster Healthy and Professional Co Worker Gifts-Giving Culture

person writing on binder

I will lay out some general do's and don't's, but I don't want to rule out the particular culture of different offices in different parts of the world.

For example, a high rise, professional corporate office is going to have different gifting etiquette and rules than a coffee roaster in an industrial storage space.

While these are different, it's still possible to outline what might breach the trust of your colleagues, superiors, or employees.

It's up to you to decide what's really the appropriate policy for your workplace and what you can do practically to keep the cycle of co worker gifts exchange in a healthy balance.

Some general rules are just helpful to think about.

The Do’s and Don’t’s of Gifting in the Workplace

LiveCareer has another great list of Do's and Don't for office gift giving, and here's a great video tutorial from etiquette experts:


That said, here's my list of do's and don'ts:


  1. Don't give for any other reason than to show value in their work and time.
  2. Be personal, but not too personal.
  3. No gag gifts unless the recipient has explicitly expressed enjoyment in them.
  4. Aim to give around holidays and special occasions. Chris Brennan at Insperity writes that you should definitely not give around performance review time, and I agree.
  5. Follow any policies on gift giving set out by your manager.
  6. Don't give gifts that tear down the name of your business. You might be in a job or a department that you dislike, but don't bring that kind of negativity into an opportunity for someone to feel personal value.
  7. Write them a card to go along with the gift. In many ways, this can make or break a business gift.
  8. Get something the person can actually use or enjoy.
  9. When in doubt, opt for a group gift with the rest of your team.

Bosses giving to employees:

  1. Consider how the gift will communicate not just to the recipient but to the whole office.
  2. Follow your own best policy for giving gifts and maintain the professional or corporate atmosphere of the workplace.
  3. Never expect a return gift.
  4. As Northwestern Mutual advises, make sure that if you're giving multiple gifts no one feels left out, excluded, or forgotten.
  5. Only give on special occasions like holidays and birthdays. Additionally, gift on the occasion of achievements like big sales or advancements in the company.
  6. Avoid making a show.
  7. Don't make the gift too personal. Try to avoid things which bring into view particular family members or personal details. A good rule of thumb may be to get a gift that is work- or business-related
  8. Foster reciprocity in the workplace, not a points board.
  9. Write a brief card expressing the value you have specifically as their employer or manager.
  10. Communicate clearly the policies you have in place for gift giving in the workplace. Enforce them.

For an employee giving to superiors:

  1. Avoid personal gifts entirely unless given as a group.
  2. Don't use giving to curry favor or set yourself apart from your other coworkers. Let your work do that.
  3. Follow any etiquette rules and policies set out by your employer.
  4. Consider the effects of giving to bosses on the rest of your team. Don't make your manager expect gifts from other coworkers. Set an example, not expectations.
  5. Something useful or a sign related to business excellence are good avenues to take.

For group gifts:

  1. Don't force anyone in the workplace to contribute to the gift. Contrary to CNBC, it's okay to opt out if you feel uncomfortable or a bit meh.
  2. Don't expect any one person to take the reins or make decisions.
  3. While you can get a more high quality gift for someone as a group, still remember not to go overboard.
  4. Don't make group gift giving about you; remember to recognize everyone's contribution.

Overall, in everything surrounding gift giving in the workplace, learn from your mistakes.

How much should I give for co worker gifts?

You should definitely not spend an inordinate amount on co worker gifts.

Keep a cap that everyone can easily meet. Maybe no more than $20 or the equivalent of the hourly wage.

It's okay to ask around about what's appropriate, and that might open up communication about what to expect from your business as far as gifting norms and policies.

What are good office gift ideas? 

As a general rule, gift cards are a great option for pretty much everyone in the office.

A recipient can spend a gift card on what they like themselves. If it's a group gift, it means the group doesn't have to go to great lengths to show their appreciation.

Don't get them a huge gift card though; if it's to a restaurant, let it be around the cost of a meal or two.

There's a million other options for business-friendly co worker gifts online.

What is an appropriate gift for coworkers?

hands holding pens and pointing at document

Something personal is fine, but not too personal.

Personalized gifts (my favorite for obvious reasons) are great, especially if you just get their name engraved on something. Here's my list of 103 custom gifts; I'm sure a bunch of them would make great gifts for coworkers.

Gift cards, as I said before, are great.

If someone enjoys receiving novelty items, that can often go over really well.

Finally, in my mind, functional gifts that can enhance your coworker's workspace or flow are often the best go-to.

What is an appropriate gift for employees?

As a superior, you'll need to be more careful with both your etiquette and the co worker gifts you might choose to give.

A personalized gift for an employee needs to be given in the right context, say for a performance award.

A gift card is still appropriate as long as it's not exorbitant.

A novelty gift might go over poorly and feel a little demeaning coming from a superior.

A useful gift, say something for their desk space, is best because it is related to the workplace, so its context is clear and the message it sends is also clear.

 Further Reading: How Much Should I Spend on Staff Gifts?


What is an appropriate gift for bosses?

As I said before, as an employee, avoid gifts which communicate an inappropriate level of familiarity or intimacy entirely. If you can't find something appropriate, opt for a group gift.

A gift like a framed photograph of your whole team, however, is acceptable because it will include the whole group and avoid the perception that you are trying to become his/her false favorite.

A custom plaque that says something like "world's best boss" or "all about the business" is also acceptable, again, because it has to do with work.

 Learn More: Should I Buy My Boss a Gift?: Rules For Buying Gifts for Bosses

In every case, functional co worker gifts that apply to the daily tasks of work proves universally appropriate for every person in the workplace, including superiors.

That said, because it's our specialty at Dayspring Pens, I feel comfortable recommending an affordable, luxury pen as a gift for pretty much everyone.


person giving Cross pen box to someone




That's pretty much everything about co worker gifts.

If you're interested in other aspects of gift giving in a professional setting, check out my ultimate guide to the corporate gift.

Now, it's your turn to be heard.

Let me know what was helpful for you in your own workplace gift giving experience in the comments!

Sam Di Nardo

Sam Di Nardo is an author for Dayspring Pens, where she has honed her expertise in ballpoint, rollerball, gel and fountain pens since joining the team in 2018.

From her initial role as an Engraver to becoming the Production Manager, Sam's journey has been marked by her passion for the history, manufacturing, and the unique value of gifted writing instruments.

A graduate of Regent University with a degree in English Literature and a special interest in Old Norse literature, dive deeper into Sam's world and discover why she's your trusted guide in the realm of gift pens.

Follow Sam on LinkedIn.

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